Planning an event should be an exciting and fun experience, but it can become very stressful, time consuming and it can be challenging to juggle everyday responsibilities with this added one - and that is where we come in!
Having an event planner that is reliable and that can be depended on to bring your event vision to life is invaluable! We can guide you through the planning of your event and execute exactly what you want without you having to spend the time or energy in the process! Whether you are planning a company golf outing to enhance corporate relationships, holiday party to better employee relations, a grand gala to demonstrate employee and client appreciation, or a professional development weekend for new employees, we can help facilitate all of your company functions!
We offer a
complimentary consultation to all potential clients to meet and discuss your event planning needs, and to discuss your stage of planning. Then together we will decide what specific event planning needs you have and move forward with achieving the goal of an event that exceeds your expectations.
Receiving deliveries and greeting vendors
Overseeing proper set-up and design of event location(s)
Greeting your guests and directing them to event location
Making sure all musicians have their correct music for the event and that they are cued properly
Making sure all finishing touches are complete, candles are lit, and music is cued before guests enter
Answer guests’ questions and concerns throughout the event
Seeing that special people (host, guest of honor, VIP’s etc.) are given special care and that their every need is met
Supervising and communicating with the catering staff and chef to make sure they are updated on the event timeline and any dietary needs that need to be met for any guests
Making certain that everyone involved in toasts and special events during the event are cued and ready
Keeping things on schedule and often without a coordinator some special touches and/or important aspects are forgotten or skipped because time runs out or things just get crazy!
Collecting items which need to be returned to you like photographs, guest sign-in book, extra favors, company materials etc.
Complimentary Consultation
Phone and/or email correspondence
One scheduled meeting with a coordinator(s)
At least one coordinator present for a total of six hours on the day of the event
Complimentary Consultation
Phone and/or email correspondence
Three scheduled meetings with a coordinator(s)
At least one coordinator present for a total of eight hours on the day of event
Complimentary Consultation
Phone and/or email correspondence
Five scheduled meetings with a coordinator(s)
At least one coordinator present for a total of ten hours on day of event
Vendor search, selection, and correspondence*
Detailed Timeline (sent to all necessary vendors)
Arrange all vendor appointments
Review of site and vendor contracts
Assistance with menu selections
Event location search, selection, and correspondence
Budget management and/or supervision
Setup & Breakdown of Event
Menu design and selection
Design meetings
Design and Layout Planning
Guest accommodations**
Invitations**>
Decorations**
Favors: selection and preparation**
**Does not include the purchase of these items, but strictly the coordinating services.
Complimentary Consultation
Phone and/or email correspondence
Seven scheduled meetings with a coordinator(s)
At least one coordinator present for a total day of event (unlimited)
Vendor search, selection, and correspondence*
Detailed Timeline (sent to all necessary vendors)
Arrange all vendor appointments
Final vendor confirmations and direction
Review of site and vendor contracts
Assistance with menu selections
Event location search, selection, and correspondence
Budget management and/or supervision
Setup & Breakdown of Event
Menu design and selection
Design meetings
Design and Layout Planning
Travel Logistics
Key-note and additional speaker(s) search, selection and coordination
Audio/Visual and lighting needs
Award and gift suggestions and selections
Valet and/or parking logistics
Guest accommodations**
Save-the-Date announcements, invitations and additional promotional materials**
RSVP Tracking
Decorations**
Favors: selection and preparation**
**Does not include the purchase of these items, but strictly the coordinating services.
Budget management and/or supervision
Assisting with color scheme, theme and style of event
Vendor search, selection, and correspondence*
Arrange all vendor appointments
Final vendor confirmations and direction
Review of site and vendor contracts
Assistance with menu selections
Design & Layout Planning
Assisting with seating arrangement and place cards
Decorations**
Search, selection and reservations for guest accommodations**
Invitations
Save the date” cards**
Selection and mailing**
RSVP tracking
Favors: selection and preparation**
Sending out thank you cards**
Special Touches
Hotel welcome bags/baskets**
Gift or award search and selection**
**Does not include the purchase of these items, but strictly the coordinating services.
Two coordinators are required for events of 50 guests or more.
Contact us for a customized package to specifically fit your event planning needs.
